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Asia Farm Animal Day (AFAD) is a celebration of the people and organizations across Asia who are working to protect the farmed animals of the region. Together we connect with likeminded advocates, learn from leading pioneers, increase the impact of our work, and create systemic change for farm animals in Asia.

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Speaker and Moderator Information Page

Area for speakers

We are delighted to welcome you — speakers/moderators at the in-person Asia Farm Animal Day (AFAD) 2023, taking place throughout October 8-10 in Berjaya Times Square Hotel, Kuala Lumpur, Malaysia. Thank you so much for your support and participation! Now are you ready to join other creative forces and innovative minds during one of the most impactful conference series to inspire global advocates for farm animals across Asia and beyond?

To get started, please read the details below and make sure you go through all of the required steps. We hope you find this page helpful to get you well-prepared for AFAD. Should you have any other concerns that are not mentioned here, feel free to let us know via email or Slack.

What to do next
Sheep Farm

What To Do Next

 

First things first

 

1. Send the following information ASAP or by August 31, 2023 at the latest to Vinnie at vinh@asiaforanimals.com (CC: thanh@asiaforanimals.com) if you haven’t already done so.

 

You can check our Speaker Lineup in the Program 2023 to see if your photo/ bio, etc. are all correct or in the way you prefer them to be. In case you want to send us an updated one, or you don’t see yours in there (which probably means we do not have these provided by you yet), please do let us know and send over the information below ASAP:

  • your complete name, pronouns, and name that you prefer to be called (if applicable);

  • your title and complete name of the organization you work with/are associated with;

  • a brief profile/bio (of about 60 words) in English;

  • your photo (colour; 300 dpi, jpg format; plain background). 

2. Register for your participation here using the [afadvip] discount code so that your attendance is logged into our system as the travel award is independent from your registration.

3. Apply for an Travel Award Scholarship. We provide travel support & one (01) hotel night for each speaker/moderator, but please do book your flights/ accommodation by yourselves in the Standard categories, and we will reimburse you the given award. Kindly note we will not book anything on your behalf. 

For reimbursement, please use the banking form to tell us how to wire the award to you. The award will be split up into two transfers, which are (a) half the award;  and (b) the other half + the room night. The instructions for your second disbursement will be sent to you with your award.

Speaker Hotel Accommodations Policy and Procedures

4. We highly recommend staying at the venue hotel to benefit from short distances and networking opportunities. Please book your hotel room soon by this LINK before September 22, as the rooms will sell out as it gets closer to the event date. Please note that we only reimburse one (01) hotel night for the rooms within the cheapest category, which is the ROH/ Superior room. In case you want an upgrade, please cover the additional amount on your own.

After booking your room at the hotel venue (Berjaya Times Square Hotel), please do let us know via email AND upload your hotel confirmation receipt with the following format [SpeakerName_HotelReceipt_AFAD2023] into your folder in order for us to make further arrangements with the hotel.

Presentation Notes

5. Upload your presentation files by September 10, 2023, at the latest in your folder — this is the same one we mentioned above, please find your name and upload all the necessary files in there. 

 

We will send an email to connect you with the moderator and other speakers of the same session shortly. In the meantime, please refer to the session formats below and topics as guidelines to discuss contents to be addressed in our Program 2023

6. Presentation format — PDF, PowerPoint are all okay. Also, please bring your own presentation ready on a thumb drive for backup with PPT just in case. Check the Program to know what room you will be presenting for the correct slide formats.

  • If you're in Manhattan III (Ballroom), please make sure your slides are 9:16 formatting.

  • If you're in Bronx V (Breakout), please make sure your slides are 4:3 formatting.

 

7. Kindly note that the primary laptop used during the session is provided by us, speakers CANNOT use your own laptops to show the slides. 

 

Your submitted presentation document will be downloaded by the organizers and stored in the provided laptops so you need not to submit your presentations on the day itself (unless you have made last minute adjustments)

 

8. Wireless handheld microphones are provided during your talks/presentations; timers will be displayed on the stage monitor; and clickers are provided by the organizers as well.

Cow Eye
Session formats
White Chicken

Room Layout

Session Formats

There are three kinds of sessions namely Joint Presentations, Panel Discussion and Workshop with the general format of each as follows:

Joint Presentations (60 minutes)

  • 5 minutes for the moderator to introduce the session & the speakers.

  • Each speaker will give a presentation in 15 minutes. There will be a total of 2-3 speakers for each session.

  • 10-20 minutes towards the end of the session will be dedicated to a moderated live Q&A with questions that attendees send in the WHOVA app.

 

Panel Discussion (60 minutes)

  • 5 minutes for the moderator to introduce the session & the speakers.

  • 15 minutes for each panelist to give his/her presentation. There will be 2-3 panelists for a session.

  • After each presentation from a panelist, 5-10 minutes will be dedicated for other panelists to discuss & pose questions to the panelist who just presented. The rotation will continue until the last panelist.

  • 15 minutes toward the end of the session will be dedicated to a moderated live Q&A with questions that attendees send in the WHOVA app.

 

​Workshop (60 minutes)

  • 5 minutes for the moderator to introduce the session & the speakers.

  • 15 minutes for presentation by 1 key speaker.

  • 10 minutes for group discussion activities. The attendees will be divided into 3 groups.

  • 15 minutes for key findings from group discussion (5 minutes each) to be presented by group leaders to everyone.

  • 10 minutes for remarks from the key speaker about findings.

Room Layout
Speaker setup layout (Manhattan III).jpg
Speaker setup layout (Bronx V).jpg

Ballroom: Manhattan III

Breakout: Bronx V

Image by Christopher Carson

Virtual Recording

Virtual recording instructions

*Please ignore the following part if you're able to present at AFAD in person

Set up your virtual recording

 

Guidelines to help you look and sound your best when recording virtually on Zoom, GoToMeeting, Microsoft Teams, Webex, or another virtual recording platform.

 

We recommend that you read through these guidelines and check each item well in advance of your virtual recording session, typically a few weeks before your session, so that you have time to adjust, as necessary and as time permits.

1. Place your camera at eye level.  We want your eyes to be about one-third of the way from the top of the screen, as shown in this sample. You may need to elevate your computer with a stack of books or other aid. And try to have the lens perpendicular to the floor and parallel to your face.

2. Be sure the camera lens is clean.  You can clean it with water or eyeglass cleaner and a soft cloth.

3. Look into your camera’s lens when you speak.  If you feel you need the “real person” feedback from another person, reposition the Zoom window so you’re seeing another person’s eye’s just behind or above your camera lens.

Screenshot 2021-02-26 at 09.51.12.png

4. Sit on a fixed chair, rather than a swivel chair, to reduce unwanted movements.

5. Make sure that your face is well-lit. It can help to have a light or window facing you. Conversely, having a bright light or window behind you can make your face appear dark. Experiment with your seating and camera position to see what looks good. You can make lights brighter by bringing them closer to you and softer by placing them further from you.

6. Try different types of lights – incandescent lights will result in a more orange/yellow color, and fluorescent or cooler light will have a bluer quality. LED lights range in colors from soft yellows to bright whites. Daylight also makes for nice lighting but can vary a lot even during your recording time. Also, if you wear glasses, you might get a reflection on your lenses from your computer screen. To reduce this glare, place a light off to the side of your screen.

Screenshot 2021-02-26 at 10.01.48.png

How to sound your best when virtually filming

7. Pick an area that is calm and free of distraction. Keep the area behind you clean and without other people passing by or making noises.

8. If you have an external microphone, you may wish to experiment with it. Often the sound quality on an external microphone or even AirPods or a wired headset offers superior audio quality. And using a headset or earphones can help reduce audio feedback/echoes.

9. Silence your cell phone during the recording session.

Overall virtual filming

10. Select the best webcam available. While webcams are in high demand these days and may be hard to come by, look for one with Full HD HD 1080p Resolution and 30 fps Frame rate. The Resolution will capture a higher quality image and the Frame Rate will capture smoother movements. You might also look for a camera with a built-in microphone.

11. Check your video settings. In Zoom, these are found in the bottom left of the meeting toolbar, as shown in the top image. Here are several really important settings. The aspect ratio of your webcam should be 16:9, which is the norm for wide-screen viewing. While you’re checking those settings, “Enable HD,” if possible, for high-definition video capture. If you use a different video recording platform, check for similar settings.

12. You can improve audio quality somewhat from within Zoom. Again from the toolbar at the bottom left of the meeting screen, check these two settings, which optimize sound for speech but interfere with music. First, select the arrow next to the mute button and select “Audio Settings.” When this menu opens, select “Advanced.” Within this main “Advanced” window, set the “Suppress Background Noise” to “Auto”. Second, open the secondary “Advanced” screen by clicking on the bottom right button. Make sure the “Echo Cancellation” is set to “Auto”. If you use other virtual recording tools, be sure to check similar settings in those.

13. If you can directly wire your computer to your router through an Ethernet cable, you will get a faster transmission and cleaner video image.

14. Your connection may also improve if other people in your household are not streaming video at the same time as your call. You can do an internet speed test at https://www.speedtest.net/ or numerous other websites. A faster upload speed will result in your video looking clearer.

15. To improve your computer’s performance, you can also restart your computer shortly before your recording session. Whether you are a person being recorded virtually – or if you are a person capturing virtual filming of someone else – close all other applications during your Zoom or other virtual recording session.

Thank you. We look forward to your presence at this year's event!

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