Speaker and Moderator Information Page

 

First things first

 

1. Send the following information ASAP or by August 31, 2023 at the latest to Vinnie at vinh@asiaforanimals.com (CC: thanh@asiaforanimals.com) if you haven’t already done so.

 

You can check our Speaker Lineup in the Program 2023 to see if your photo/ bio, etc. are all correct or in the way you prefer them to be. In case you want to send us an updated one, or you don’t see yours in there (which probably means we do not have these provided by you yet), please do let us know and send over the information below ASAP:

• your complete name, pronouns, and name that you prefer to be called (if applicable);

• your title and complete name of the organization you work with/are associated with;

• a brief profile/bio (of about 60 words) in English;

• your photo (colour; 300 dpi, jpg format; plain background). 

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2. Register for your participation here using the [afadvip] discount code so that your attendance is logged into our system as the travel award is independent from your registration.

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3. Apply for an Travel Award Scholarship. We provide travel support & one (01) hotel night for each speaker/moderator, but please do book your flights/ accommodation by yourselves in the Standard categories, and we will reimburse you the given award. Kindly note we will not book anything on your behalf. 

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For reimbursement, please use the banking form to tell us how to wire the award to you. The award will be split up into two transfers, which are (a) half the award;  and (b) the other half + the room night. The instructions for your second disbursement will be sent to you with your award.

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Speaker Hotel Accommodations Policy and Procedures

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4. We highly recommend staying at the venue hotel to benefit from short distances and networking opportunities. Please book your hotel room soon by this LINK before September 22, as the rooms will sell out as it gets closer to the event date. Please note that we only reimburse one (01) hotel night for the rooms within the cheapest category, which is the ROH/ Superior room. In case you want an upgrade, please cover the additional amount on your own.

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After booking your room at the hotel venue (Berjaya Times Square Hotel), please do let us know via email AND upload your hotel confirmation receipt with the following format [SpeakerName_HotelReceipt_AFAD2023] into your folder in order for us to make further arrangements with the hotel.

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Presentation Notes

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5. Upload your presentation files by September 10, 2023, at the latest in your folder — this is the same one we mentioned above, please find your name and upload all the necessary files in there. ​

 

We will send an email to connect you with the moderator and other speakers of the same session shortly. In the meantime, please refer to the session formats below and topics as guidelines to discuss contents to be addressed in our Program 2023. 

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6. Presentation format — PDF, PowerPoint are all okay. Also, please bring your own presentation ready on a thumb drive for backup with PPT just in case. Check the Program to know what room you will be presenting for the correct slide formats.

• If you're in Manhattan III (Ballroom), please make sure your slides are 9:16 formatting.

• If you're in Bronx V (Breakout), please make sure your slides are 4:3 formatting.

 

7. Kindly note that the primary laptop used during the session is provided by us, speakers CANNOT use your own laptops to show the slides. 

 

Your submitted presentation document will be downloaded by the organizers and stored in the provided laptops so you need not to submit your presentations on the day itself (unless you have made last minute adjustments)

 

8. Wireless handheld microphones are provided during your talks/presentations; timers will be displayed on the stage monitor; and clickers are provided by the organizers as well.

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