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Exhibitor Guidelines

Asia Farm Animal Day, 2023

 

Organized by Asia for Animals Coalition and the Animal & Vegan Advocacy (AVA) Summit

Exhibitor registration and load-in will begin at 8 AM  on Saturday, October 7. Please make every effort to finish setting up by 12:00 PM at the latest. Registration will open at 2:00 PM, and it will be very difficult to set up tables with hundreds of attendees walking around. 

Important Points. Please Read:

  • Please follow the exact details below to ship your exhibit/swag bag supplies. If you are sending material for the attendee ”swag bags,” please make sure it is shipped separately per the instructions below.

  • While we encourage you to table any time on: Day 1 (October 8) from 9:00 AM - 5:15 PM; Day 2 (October 9) from 9:00 AM - 5:45 PM; and Day 3 (October 10) from 9:00 AM - 12:00 PM, peak exhibit hours will be on session breaks and lunches. We ask that a staffer is at your table for those peak exhibit hours, with the others being optional.

  • While power sockets and WiFi are available, exhibitors are encouraged to bring their own extension cords/boards.

  • One unit table measurement is 1.5ft (W) x 3ft (L).

  • Nothing can be affixed to the hotel walls. If you have signage, please come prepared with pipes or easels.

  • Due to the limited storage space, packages may be delivered to the Hotel three working days (October 5th, 2023 onwards) prior to the date of the function.

  • We recommend bringing pre-paid labels if possible and scheduling a pick-up with your shipping provider.

  • Please keep note of your tracking number; if the hotel is looking for your package, that is how they will find it.

  • All staffers must be registered in Whova.

Exhibitor Shipping: 

Email: nur.aziza@berjayahotel.com

*​Please keep note of your tracking number - if the hotel is looking for your package, that is how they will find it

Attn: Your Name - Asia Farm Animal Day
Attn: Ms Nur Aziza

Sales Department, Level 14,

Berjaya Times Square Hotel, Kuala Lumpur

No. 1 Jalan Imbi, 55100, Kuala Lumpur, Malaysia

Swag Bag Shipping:

Email: nur.aziza@berjayahotel.com

*​Please keep note of your tracking number - if the hotel is looking for your package, that is how they will find it

The first 150 attendees will receive a swag bag at registration. If you are a Silver Sponsor or above, or have otherwise arranged to include an item in our attendee Swag Bag, please make sure your swag items arrive by Wednesday, October 5th. We will build the bags on the 7th. Items received after the 5th are not guaranteed to be included in the bags. 

 

Attn: AFAD SWAG - Your Org
Attn: Your Name - Asia Farm Animal Day
Attn: Ms Nur Aziza

Sales Department,Level 14,

Berjaya Times Square Hotel, Kuala Lumpur

No. 1 Jalan Imbi, 55100, Kuala Lumpur, Malaysia

Recommended Onsite Printer:

We use PrintWorkz for onsite printing and they are right at Berjaya Times Square, which may save you lots of time for last-minute printing needs.

Address: 05-92B, 5th Floor, Berjaya Times Square, No. 1, Jalan Imbi, 55100 Kuala Lumpur.

Telephone number: (+603) 2142 3282
Email:  enquiry@myprintworkz.com
Website: www.myprintworkz.com
WhatsApp Number: +60 11-6280 5676

 

Do you have a question?

Please contact alcila@asiaforanimals.com for any/all further hotel related questions.

Contact taylor@avasummit.com and/or amie@avasummit.com for any/all exhibiting, sponsor, or swag related questions.

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