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Exhibitor Registration

We can't wait to welcome to the second annual Asia Farm Animal Day, in Hanoi, Viet Nam this October 9-11, 2024.

Exhibitor Registration is closed!

Join us at Asia Farm Animal Day (AFAD) as an exhibitor and showcase your organization, products, and initiatives to a passionate and engaged audience of animal and vegan advocates from across Asia and beyond. As an exhibitor, you’ll have the opportunity to connect with professionals, activists, and like-minded organizations, fostering collaborations and expanding your reach within the advocacy community. Secure your booth and take advantage of our priority placement for Platinum and Gold sponsors. Don’t miss this chance to be part of the largest in-person conference on animal and vegan advocacy in Asia. Register now and make a lasting impact on the movement!

What is included in the tickets?

Our tickets provide an amazing 2.5-day program with opportunities to connect directly with your target audience. As an exhibitor, you’ll gain unparalleled exposure to professionals, activists, and like-minded organizations dedicated to animal and vegan advocacy.

Ticket Benefits:

  • Full Program Access: Enjoy all talks, workshops, and discussion panels.

  • Nighttime Activities: Participate in film festivals, community meal functions, and more.

  • Networking Opportunities: Build valuable connections with attendees and fellow exhibitors.

 

We only ask that a staffer be present at your table during peak hours/days to engage with visitors and make the most of your exhibiting experience.

Looking for discounts?

Many of our Sponsorship packages offer discounts on Exhibitor tables. Get in touch with us to find a custom package tailored to your needs. 

Traveling internationally? Remember to apply for your visa!

Please navigate to this official page to apply for your visa before traveling to Viet Nam.

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Exhibitor Guidelines

Exhibitor registration and load-in/set-up will begin at 2:00 PM  on  October 8. Please make every effort to finish setting up by 5:00 p.m. at the latest. The conference will start at *10:30 a.m. on October 9, and it will be great to have all the tables set and adorned by then. 

*Subject to change

There will be no Exhibitor briefing, but please email taylor@avasummit.com, and she will come assist during set-up from 2:00 p.m. - 5:00 p.m. on October 8th.​

Important Points, please read:

  • Please follow the exact details below to ship your exhibit/swag bag supplies. If you are sending material for the attendee ”swag bags,” please make sure it is shipped separately per the instructions below.

  • We encourage you to table any time on: Day 1 (October 9) from *2:00 PM - 5:45 PM; and Day 2 (October 10) from 9:00 AM - 5:45 PM, peak exhibit hours will be on session breaks and lunches. We ask that a staffer is at your table for those peak exhibit hours, with the others being optional.  There will be no exhibition on Day 3 (October 11). Exhibitors are encouraged to pack up their materials at the end of Day 2 (October 10). 
    *Subject to change

  • While power sockets and WiFi are available, exhibitors are encouraged to bring their own extension cords/boards. Please note that the plugs in Viet Nam are type A, B, and C.

  • One unit table measurement is  183 cm (W) x 46 cm (L) x 76cm (H).

  • Color of table cloth is red.

  • Nothing can be affixed to the hotel walls. If you have signage, please come prepared with pipes or easels.

  • Due to the limited storage space, packages may be delivered to the Hotel three working days (October 6th, 2024 onwards) prior to the date of the function.

  • We recommend bringing pre-paid labels if possible and scheduling a pick-up with your shipping provider.

  • Please keep note of your tracking number; if the hotel is looking for your package, that is how they will find it.

  • All staffers must be registered in Whova.

**Important:

Planning to ship swag or exhibitor table materials to the hotel? Please see our Shipping Guidance below this form and fill out the “AFAD2024 Parcel Tracking Form” so we can help the hotel locate your organization’s boxes/parcels.

The form requires the follow: 

  1. Parcel tracking number

  2. Name of mailing service provider

  3. Package content and their quantities

  4. Name of sender

  5. Email address of sender

  6. Date of the parcel being dropped off or picked up by courier

  7. 1(one) picture of shipping label of your parcel

  8. 1(one) picture of of your parcel (box/packaging etc)

 

Kindly fill the “AFAD2024 Parcel Tracking Form” here.​​

Exhibitor shipping: 

Email: pbvan@daewoohotel.com

*​Please keep note of your tracking number - if the hotel is looking for your package, that is how they will find it

Attn: Your Name - Asia Farm Animal Day 2024
Attn: Ms Pham Bich Van

Daewoo Hotel

360 Kim Ma Street, 

Ngoc Khanh ward, 

Ba Dinh district, Ha Noi city, Viet Nam

Swag Bag shipping: 

Email: pbvan@daewoohotel.com

*​Please keep note of your tracking number - if the hotel is looking for your package, that is how they will find it

The first 240 attendees will receive a swag bag at registration. If you are a Silver Sponsor or above, or have otherwise arranged to include an item in our attendee Swag Bag, please make sure your swag items arrive by Monday, October 7th. We will build the bags on the 8th. Items received after the 7th are not guaranteed to be included in the bags.

 

Attn: AFAD2024 SWAG - Your Org
Attn: Your Name - Asia Farm Animal Day
Attn: Ms Pham Bich Van

Daewoo Hotel

360 Kim Ma Street, 

Ngoc Khanh ward, 

Ba Dinh district, Ha Noi city, Vietnam

Recommended Onsite Printer:

We use Thanh Nga Printing for onsite printing and they are about 5km from Daewoo Hotel, which may save you lots of time for last-minute printing needs.

Address:   2 P. Dã Tượng, Trần Hưng Đạo, Hoàn Kiếm, Hà Nội, Việt Nam
Website:  https://www.facebook.com/inthanhnga/

Email address:  inthanhnga@gmail.com
WhatsApp Number: +84934220285

Person-in-charge: Nga Phung

Recommended Contractor:

The recommended contractor for the conference is Hoa Binh Events. For renting monitors, spotlights, and other equipment, please refer to the table below for their service quotation.

​​

Company Name:   Hoa Binh Events
Website:  https://hoabinhevents.com/

Person-in-charge: Tracy Dang

Email address:  tracy.dang@hoabinh-group.com
WhatsApp Number: +84945683355

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Do you have a question?

Please contact alcila@asiaforanimals.com for any/all further hotel related questions.

Contact taylor@avasummit.com and/or amie@avasummit.com for any/all exhibiting, sponsor, or swag related questions.

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