Speaker & Moderator Hub
Welcome to the AFAD 2024 Speaker & Moderator Hub!
This dedicated space is designed to support you on your journey to success at AFAD. Here, you'll find essential logistical resources, helpful materials, and everything you need to feel confident and prepared for your role. We’re here to ensure your experience is seamless, so you can focus on what matters most—advocating for animals and creating systemic change.
Stay cool, you got this!
Speaker Checklist
✔️Verify Program Details: Check the AFAD 2024 Program for your session desciption and information. If updates are needed or missing, send corrections to Taylor Waters at Taylor@AVASummit.com
✔️Submit Speaker Info: Do you need to update your headshot? Please upload it here and email Amie Albright at Amie@AVASummit.com to communicate the request.
✔️Upload Presentation: Email your presentation to Taylor Waters (Program Lead, AVA International) by September 30. Please bring a backup on a thumb drive so as to not rely solely on WiFi.
✔️Check Slide Formatting: All formats welcomed in 9:16 dimensions. Organizers will use provided laptops for presentations.
✔️Presentation Logistics: Wireless mics, clickers, and timers will be provided. No personal laptops allowed for presenting. Organizers will provide laptops.
✔️Register: If you still need to register for the event (don't worry, it's free for speakers!), please email Taylor@AVASummit.com so we can register you as soon as possible manually. We need this information for our food and beverage and hotel venue contractual needs.
✔️Hotel Bookings: To book in the AFAD venue hotel, or receive support with suggestions for nearby hotels, please email our Event Manager, Alcila Abby, at your earliest convenience at Alcila@AsiaForAnimals.com
✔️Reimbursements: If you need a reimbursement, please reference the reimbursement process here, and/or contact our Travel Award team at: Travel@AVASummit.com for more information.
Moderator Checklist
✔️Connect with Speakers: Look out for an email connecting you with the speakers in your session. Review the session format and topics to coordinate effectively.
✔️Prepare Opening & Closing Remarks: Draft brief remarks to introduce the session, speakers, and topic. Prepare a closing summary to wrap up the discussion.
✔️Keep Time: Use the stage timer to ensure speakers stay within their allocated time. Remind them gently if needed.
✔️Facilitate Discussion: Guide the conversation, keep it on topic, and ensure all speakers have equal time. Prepare questions to prompt deeper discussion if necessary.
✔️Manage Audience Q&A: Organize and moderate audience questions. Ensure questions are clear and keep the session within the allotted time. Note that we prioritize questions on Whova; Please remind the audience to drop the questions into Whova whenever they get a chance.
✔️Coordinate Technical Needs: Ensure presentations are pre-loaded and ready. You’ll be provided with a clicker and microphone.
✔️Engage the Audience: Keep the audience engaged, ask for participation when appropriate, and maintain the session's flow.
Rooms Stage Layout
